2013 Supplier Assessment Results
2011 Supplier Assessment Results
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Bringing Sustainability to the Supply Chain 

 

As an important business partner, Alcoa’s suppliers play an integral role in helping us achieve our sustainability goals.

 

Our global operations necessitate that we enter into relationships and conduct business with thousands of suppliers that provide services and materials to support our businesses.

 

2013 Spend and Suppliers by Region
Region Procurement Spend
Billions of U.S. dollars
Supply Base
Composition

Percent of total supply base
Asia 0.3 3.7
Australia 2.7 9.0
Europe 4.2 29.4
North America 8.6 43.3
South America 2.2 14.6
Total 18.0 100.0

 

Sustainability within our procurement function means selecting materials and services that consider, among others, the environmental, social, and economic impact in evaluating total cost. It is building relationships with suppliers who behave in a responsible and sustainable manner and ensuring that our interactions with suppliers are carried out with the highest standard of integrity and in compliance with all relevant laws and regulations.

 

Our supplier sustainability program has two components—a global program and regional programs.

 

Our global program focuses on our key suppliers. We conduct a thorough assessment of these suppliers by spend to determine those that contribute most to our carbon footprint; possess preferred status; are sole sources of supply; are located in emerging or high-risk countries; and provide regulated commodities.

 

The regional programs address any specific regional concern that is present from a sustainability perspective. In high-risk regions, the programs often focus on informing, educating, and developing our supply chain.

 

To drive sustainability within our supply chain, we have invested resources in our global and regional supplier sustainability programs, human rights policies and disclosures, and anti-corruption monitoring and due diligence processes.


Global Supplier Sustainability Program

The objectives of our Global Supplier Sustainability Program are aligned with the overall sustainability goals of Alcoa and intended to drive the corporate sustainability initiatives into our supply chain. The program consists of four components:

  • Communicate expectations;
  • Assess supplier;
  • Develop and educate; and
  • Monitor

 

Alcoa Global Supplier Sustainability Program
Alcoa Global Supplier Sustainability Program

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Communicate Expectations

Communicating our expectations to all of our suppliers is a critical component of the program. We clearly define sustainability expectations in our supplier sourcing, qualification, and management activities. Our commitment to sustainability is also shared throughout discussions with suppliers on opportunities, investigation of sustainable product options for our business customers, and formal negotiations. While sourcing decisions are not made on a single criterion, a supplier with similar commitment to sustainability is generally preferred in extending our business.

 

Formally, we share our view in our Supplier Standards document. These standards set forth our expectations of suppliers, contractors, and others with whom we conduct business with respect to sound and responsible environmental, social, economic, and ethical business practices. As part of our continuing commitment to sustainable business practices and anti-corruption regulations, we expect those that we conduct business with to adhere to these standards. We also expect our suppliers to have their own guiding sets of principles and policies and to hold their own supply chains accountable for responsible environmental, social, economic, and ethical business practices.

 

We recognize that there are different legal and cultural environments in which suppliers operate throughout the world. Our Supplier Standards set forth the minimum requirements that suppliers must meet to do business with us. Compliance with local law and our Supplier Standards is not optional.

 

Our standard terms and conditions contain a contractual clause with a link to our Supplier Standards to ensure that suppliers understand the requirements and expectations.
 

Assess Suppliers

We conduct assessments of our key suppliers to evaluate the maturity of their sustainability programs and to determine where improvements are needed. Our assessment process evaluates how well suppliers: 

  • Develop sustainability programs that include environmental, social, economic, and ethical aspects and require similar programs from their supply chains;
  • Integrate sustainability into their business strategy and support it through their values and culture; and
  • Establish quantifiable environmental goals and measure performance.

 

Within each of these areas, we evaluate suppliers’ positions and performance on the following topics.
 

Supplier Sustainability Focus Areas
Assessment Topics
Suppliers develop and implement a sustainability program that includes environmental, social, economic, and ethical aspects; such programs publicly published; suppliers cascade same to their supply base.
  • Labor practices
  • Health and safety programs
  • Business ethics policies
  • Community commitment programs
  • Risk management
    • Financial management
    • Security of supply
  • Publicly disclosed policies and procedures
  • Cascade principles and policies to supply base
Suppliers integrate sustainability into their business strategy and support it through their values and culture.
  • Value systems
  • Participation in sustainability indexes or reporting frameworks
  • Incorporation of sustainability into market strategy
  • Life cycle advantages/disadvantages of key products
Suppliers measure performance and establish quantifiable environmental goals; progress on environmental goals publicly disclosed.
  • Environmental goals and metrics
  • Recycling programs
  • Measurement systems
  • Public disclosure/third-party assurance

 

Suppliers are provided with one of four possible ratings based on the results of their assessments:

  • Leading—Program is in place with public reporting;
  • Active—Program is in place;
  • Emerging—Has the beginning of a program but no history; and
  • Lagging—No formal program.

 

Individually, we share with each supplier our perspective of the results and discuss opportunities for improvement. For suppliers that attain leading or active ratings, we will conduct reassessments every three years to confirm their continued focus on sustainability. Suppliers that receive emerging or lagging ratings are moved into the “Develop and Educate” and “Monitor” phases of the program.

 

We take an additional level of precaution with suppliers that present a risk to our businesses, considering materiality of spend, product service criticality, business needs, country of operation, or other regional criteria. In general, suppliers included in high-risk categories are subject to one or more qualification processes, including:

  • Onsite inspection or audit;
  • Material inspection;
  • Production acceptance tests;
  • Safety prequalification; and
  • Customer qualification requirements.

 

Develop and Educate

For suppliers that fall into the emerging or lagging areas, we educate them regarding our sustainability expectations and provide them with access to tools to develop and improve their programs. We require suppliers in these categories to submit action plans and demonstrate improvements in the development of their sustainability programs.

 

Monitor

The suppliers in the emerging and lagging categories are reassessed on an annual basis so that program progress can be measured and monitored. Suppliers that do not demonstrate annual improvements face the risk of losing our business.

 

Program Results

We initiated our Global Supplier Sustainability Program in 2011. The assessments completed in the first year provided us with a baseline of the maturity of our key suppliers’ sustainability programs. From the initial supplier assessments, we were able to conclude that 68% of our key suppliers were rated as either leading or active.

 

We evaluate additional key suppliers each year and work with those that receive maturity ratings of lagging or emerging to develop and improve their programs. Our key suppliers’ ratings have improved as a result of our efforts, with 78% rated as either leading or active in 2013.  
 

Supplier Assessment Results
Percent of key suppliers
Maturity Rating 2011 2012 2013
Leading 16 17 18
Active 52 57 60
Emerging 22 18 19
Lagging 10   8   3
 

Regional Supplier Sustainability Programs

In addition to our Global Supplier Sustainability Program, we have specific supplier sustainability and development initiatives in several regions. These programs are closely aligned with the global program and aim to embed our sustainability values within our regional supply bases.

 

While our global program is focused on our key suppliers across Alcoa, our regional programs are designed to drive sustainability awareness and education into our local supply bases where specific sustainability risks can exist.

 

Australia

Our Australian program is focused on helping develop and grow sustainable local communities in the areas where we operate. As a part of this, we are committed to proactively providing local businesses the opportunity to compete for our business.

 

To ensure that we are inclusive, we established a local community procurement policy. The goal of our policy is to add value to local economies by: 

  • Working with local business-interest groups to identify local suppliers and spread awareness of business opportunities;
  • Inviting capable suppliers to bid on locally supplied or locally manufactured goods or services;
  • Structuring bid packages to enable local supplier participation, where possible; and
  • Giving preference to local businesses in competitive situations.

 

For major initiatives where we have identified local supplier participation, a cross-functional team determines bid strategies and award decisions. Additionally, we encourage national and global suppliers to connect and partner with local suppliers wherever appropriate.

 

Some of the overall benefits provided to local businesses include the award of short- and long-term contracts and downstream benefits from our extensive apprentice training programs and traineeships.

 

Brazil

As we continue to grow and develop our business in Brazil, we want to ensure that our suppliers uphold our values while we reduce risk for the company. We require transparency in the supply chain and demand visibility into our suppliers’ social and environmental practices through our supplier relationship management processes.

 

The Brazilian supplier sustainability program is focused on finding the balance between low cost and high social and environmental commitment from our suppliers located in that country.

 

Following the completion of a supplier sustainability pilot program in 2010, we began to systematically incorporate sustainability into our supplier evaluation processes based upon risk. We evaluate all new and existing suppliers that supply at least one of 16 commodities determined to be critical to sustainability. Each category contains differing supplier requirements regarding qualification and evaluation processes.

 

In 2013, we met all targets established for our supplier sustainability program in Brazil, which included assessing 205 suppliers via the established evaluation process and completing 27 onsite audits to assess suppliers’ site conditions.

 

During the year, we registered 1,800 suppliers in the online system that evaluates supplier compliance in a range of social and environmental dimensions. Since the system’s inception in 2010, 6,600 suppliers have been registered.

Brazilian Supplier Sustainability Program
Number of suppliers
Process 2011 2012 2013
Evaluations Conducted    200     74    205
Onsite Audits Conducted     32     28     27
Registered Suppliers 2,235 2,565 1,800
 
Canada

The Alcoa Canada Global Primary Products program is focused on local Québec suppliers as a means to help them develop sustainability programs that align with our corporate sustainability initiatives.

 

In 2010, we completed a pilot project to assess more than 80 Québec suppliers in four areas of sustainability: governance, environment, social aspects, and proximity. Suppliers were scored on the assessment and were provided with recommendations for improvement.

 

That initiative led to our tight integration with BNQ 21000, a project supported by the Québec government to implement a standard for sustainable development in various industries. In 2010, 12 of our Canadian suppliers were selected for one of four BNQ 21000 pilot projects, which ended in 2012 and were partly funded by Alcoa. Following these pilots, suppliers initiated action plans to work on sustainability issues that included health, safety, employee participation, succession management, waste reduction, energy consumption, profitability control, purchasing, and investment practices.

 

In 2013, a new pilot project was launched to develop specific sustainability tools for small and medium enterprises (SMEs). We funded this project, which concluded in October 2013, and five of our suppliers were participants. These suppliers started to implement actions that were adapted to their scale and business activities to improve their social, environmental, and economic performance. The BNQ 21000 toolbox was also simplified and adapted for SMEs and made available for free. (View the website—French Canadian only.)

 

Alcoa Canada Global Primary Products is also one of the founding members of Espace de concertation Québecois sur les pratiques d’approvisionnement responsable (ECPAR). Launched in 2008, this initiative brings together 15 public and private organizations in Québec with the goal of optimizing their efforts and sharing best practices to promote sustainability in supply chains.

 

China

Our program in China is focused on the evaluation and development of suppliers located in the country with the fundamental goal of achieving sustainable sourcing within the region.

 

New supplier development can include business reviews, technical assessments, and onsite audits. A typical evaluation reviews the following topics: 

  • Environment, health, and safety;
  • Human rights and social responsibility;
  • Business history, infrastructure, and financial stability;
  • Production process capability and experience;
  • Technical capability;
  • Quality management system; and
  • Logistics and transportation.

 

We also conduct assessments of current suppliers in relation to ongoing activities. These assessments include supplier performance management, production quality monitoring, onsite product quality validation, process capability studies, and periodic onsite audits to reconfirm original supplier quality system assessments.

 

Aligned with Alcoa’s global procurement strategy, we are continuously developing a mutually advantageous relationship between suppliers and customers in China. Our supplier quality management (SQM) team helps suppliers make progress not only on their quality and processes, but also in the environmental, health, and safety areas. For example, we encourage our suppliers to consider dust emission control, fuel gas purification, water recycling, waste heat recovery, and more. Through these continued and effective supplier management activities, we have introduced environmentally friendly practices to domestic suppliers and helped enhance the stability of their products.

 

In 2013, we achieved zero defects on purchased calcined coke and improved the quality of the cathodes we sourced in China. Our SQM team drove this quality improvement by visiting our suppliers’ sites, giving feedback on their quality performance, monitoring them as they improved their processes, and checking production output prior to shipment. As a result, our smelters in Australia, Brazil, Canada, Europe, and the United States purchased, and provided positive feedback on, more than 70,000 metric tons of coke and 9,000 metric tons of cathodes from Chinese suppliers. Additionally, we succeeded in certifying two more Chinese anode suppliers on the Alcoa qualified supplier list. The forecasted volume of anodes exported from these newly qualified Chinese suppliers will be 30,000 metric tons in 2014 compared to a trial order of 8,000 metric tons in 2013.

 

We also sourced materials for our Bohai and Kunshan rolling mills that included packaging, alloys, lubricants, and chemicals. By implementing specific metrics to track suppliers’ monthly quality and delivery performance, we increased supplier reliability and improved our evaluation processes.

 

Sustainability of Alcoa Procurement

In addition to a strong supplier sustainability program, there are several unique aspects to the global procurement function at Alcoa that contribute to our overall sustainability.

 

Procurement is considered one of our five key parental advantages as a company. A parental advantage reflects our belief that the power of the company as a whole is greater than the sum of the individual businesses. Procurement parental advantage is based on leveraging spend, expertise, and structure to deliver more value at the lowest cost to Alcoa businesses throughout the world.

 

We achieve results and ensure control through a framework that includes:

  • Strong purchasing standards;
  • Continuous spend management;
  • Collaborative environment; and
  • Active risk management.


Purchasing Standards

To ensure adherence to our values and integrity, we have established a set of common procedures contained in the Alcoa Global Procurement Procedures Manual (GPPM) that clearly identify control requirements and are designed to both provide a structured work environment and mitigate potential business risk. All global procurement personnel, including temporary employees and contractors acting on behalf of Alcoa, follow the GPPM. In addition, our procurement employees are responsible for adhering to all applicable government standards and regulations.

 

To recognize and avoid unacceptable business conduct in the course of exercising job responsibilities, all procurement personnel who are not temporary employees or contractors are required to participate in business conduct training through Alcoa’s Ethics and Compliance Program. Additionally, those individuals working in roles where they face business conduct risks are enrolled in the ethics training program managed through Alcoa’s Ethics and Compliance Department. Business conduct risks include dealing with and awarding commitments to suppliers, having access to commercial information relevant to Alcoa or its suppliers, and entering into commercial transactions that require regulatory compliance.

 

On an annual basis, we test our GPPM, standard operating procedures, and ethics and compliance training activities through our Alcoa Self Assessment Tool (ASAT) to ensure financial control and business process compliance. ASAT testing allows us to identify financial and business risks, assess the adequacy of existing controls and processes, verify processes are operating as designed, discover process improvement opportunities, and identify and transfer best practices.
 

Spend Management

Spend management is a holistic and continuous approach to controlling and optimizing the cash Alcoa spends. Utilizing this methodology, we continuously and systematically evaluate our spend to identify additional opportunities to reduce overall costs.

 

Our spend-management process cycle starts and ends with category management. Strong category management strategies establish the framework for optimal spend execution. Resulting commercial agreements govern the spend terms, while standard requisition-to-payment processes guide and control the efficient execution of transactions. The transactional data are then collected and categorized into a spend profile, which is analyzed in the identification of the next opportunity for category management.

 

Spend Management Process

Click to enlarge

 

Our spend-management framework provides us with the visibility to leverage our spend categories across our businesses. With this leverage, we are able to work across the supply chain to increase the value provided to the businesses by managing:

  • Demand—Reduce usage, complexity, and variability;
  • Total cost of ownership—Move beyond price to a full-cost approach, including specification optimization and standardization;
  • Price reductions—Achieve the best possible price; and
  • Supply assurance—Ensure adequate supply of materials required for our businesses to operate.

Collaborative Environment

We establish spend-reduction teams in each major commodity area and benefit from the full support of our chief executive officer and the Alcoa Executive Council.

 

We set targets for each team that are jointly owned by the businesses and procurement. This joint ownership provides accountability for the results, links business and procurement leadership, and allows all available options to be explored for the delivery of optimal value.

 

Our teams systematically review all spending, challenge all assumptions, collaborate across functions to drive cost savings, and address demand management, sourcing, and process levers. Results are tracked and aligned between reported savings and Alcoa’s financial bottom line.

 

Risk Management

As a world leader in primary aluminum, aluminum fabrication, and alumina, we are dependent upon the supply of refining and smelting materials, alloying metals, chemicals, coatings, and energy.

 

As part of our value-chain management, we work to actively manage risk for our businesses using an established model that consists of a comprehensive approach to evaluating cost, availability, and demand. 
 

Procurement Risk Management Model
Procurement Risk Management Model

Click to enlarge

 

In the development of our category strategies, we seek to identify and mitigate potential risks as they relate to price volatility, supply availability, and customer demand. To identify the risks, we conduct a thorough assessment of the competitive landscape, supply base composition, market dynamics, and criticality of the category to Alcoa. This assessment also takes into consideration the impact that environmental, geopolitical, regulatory, resource, and reputational risks may have on our category areas now and in the future.

 

Our category strategies are presented at periodic leadership review sessions where internal stakeholders have the opportunity to question and challenge the proposed strategies before they are finalized and communicated within the organization.

 

Conflict Minerals

Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act requires companies publicly traded in the United States to report whether any conflict minerals that are “necessary to the functionality or production” of a company’s products originated in the covered countries (Democratic Republic of the Congo, plus nine surrounding countries: Central African Republic, South Sudan, Zambia, Angola, Republic of the Congo, Tanzania, Burundi, Rwanda, and Uganda).
 
Conflict minerals are defined as cassiterite, columbite-tantalite, wolframite, or their derivatives, which currently are limited to tantalum, tin and tungsten (the “3Ts”) and gold.

 

As directed by the U.S. Congress, the U.S. Securities and Exchange Commission (SEC) adopted a rule in August 2012 requiring these companies to disclose their use of conflict minerals and to survey their supply chains to identify the source of these minerals.

 

Certain of our products require the use of the 3Ts or alloys containing tantalum, tin, or tungsten. We filed our Form SD and Conflict Minerals Report for the 2013 calendar year with the Securities and Exchange Commission on June 2, 2014.

 

Form SD and Conflict Minerals Report go