Reporting Guidelines

For grants awarded in 2010 and beyond 

Recipients of Alcoa Foundation grants in 2010 and beyond are required to submit on-line interim and final grant reports.  These reports serve both as a permanent record of the organization’s achievements and a learning tool for Alcoa Foundation.  The information provided in these reports will add to our understanding about promising initiatives and practices.

Reports are designed to remind grant partners about the grant results and milestones described in their grant application.  The reports then ask the grant partner to report on the progress they have made in reaching those defined results and milestones.  Additionally, grant partners are expected to report -- briefly -- on whether all grant funds have been expended, and if they have not, by when they expect them to be.  Here are examples of the reports currently in use for 2010 grant partners.  Report formats can change, so these examples should be used only as a guide. 

• Direct Service Interim Progress Report 
• Direct Service Final Grant Report 
  
  
• Capacity Building Interim Progress Report 
• Capacity Building Final Grant Report 

E-mail reminders and instructions are sent to the recipient organization at least 30 days prior to the report due date.  At that time the grant partner will be able to review the report format they are expected to complete.

For grants awarded prior to 2010

Recipients of Alcoa Foundation grants prior to 2010 are required to provide reports that demonstrate project performance and financial accountability.  These reports serve both as a permanent record of the organization’s achievements and a learning tool for Alcoa Foundation.  The information provided in these reports will add to our understanding about promising initiatives and practices.
 
The Post-Grant Reports listed below must be submitted by Alcoa Foundation grant recipients according to the schedule provided in the organization's grant commitment letter.  Recipients of Expenditure Responsibility grants must use the reporting format in the next section.  The documents are in Microsoft Word format.

• Annual Progress Report for multi-year grants - due prior to the release of grant payments after the first year
  
• Final Grant Report for all grants - due 30 days after the end of the grant period

Recipients of Expenditure Responsibility grants have signed an Expenditure Responsibility Agreement stating that the grant will be monitored for a specific number of years.  The report template below must be used to report on the use of the grant funds for each year of the monitoring period, including the final year.  The report must be submitted according to the schedule provided in the original grant commitment letter.
 
Expenditure Responsibility Report